Center for
Human Research Coordination
Study Coordination
We coordinate screening, scheduling, transportation and more for research participants via phone, email, text or in-person.
Recruitment
CHRC helps guide faculty and their research teams with various tools to help facilitate recruitment for individual studies and registries.
Registries
CHRC helps support registries of human participants for researchers to draw from for screening or potential recruitment, allowing similar studies to focus on data collection and analysis.
IRB Language If Using ResearchMatch For Recruiting
Recruitment will be through ResearchMatch.org, a national web-based recruitment tool that was created through the Clinical & Translational Science Awards Consortium in 2009 and is maintained by Vanderbilt University Medical Center (VUMC).
I am requesting IRB approval to send the following study recruitment message to potential study volunteers through ResearchMatch.org.
Note to researcher:
- The recruitment message that you send through ResearchMatch must exclude your direct study contact information (email & phone) and must not exceed 2000 characters. This content must also be approved by your institutional IRB.
- Make sure to review your site-specific instructions for any institution-specific application requirements or contact your ResearchMatch Institutional Liaison for any questions related to your institution’s IRB or Research policies. The Center for Human Research Coordination/CHRC are the liaisons for UD. chrc@udel.edu
ResearchMatch asks me to confirm that this language has been IRB approved and that my direct study contact information has been removed (email/phone).
IRB Language If Using CHRC For Recruiting Including The UD Community Participant Registry
Recruitment for human subjects/participants will be through UD’s Center for Human Research Coordination/CHRC. CHRC Recruitment efforts include information on CHRC website, UD’s Community Participant Registry, social media platforms, study information posted on monitors/wall on STAR campus, and community recruitment events.
IRB Language If Using REDCap eConsent
Please adjust language to ensure it meets how you intend to use and store the eConsents. The eConsent needs to be updated yearly when with new stamped/dated consent forms during the continuing review process
REDCap eConsent will be used to secure electronic signatures for adult participants, parents, legal guardians, children, witnesses, and study personnel. The REDCap eConsent will contain identical information as a paper consent and will have automatic archiving of signed consent documents with date and time stamps for audit purposes. PDF copies of the signed consent document can be generated to give to participants. Electronic consents will be stored in a file repository on the REDCap database system in a separate REDCap database not linked to any other REDCap databases or data.
REDCap Language In IRB Protocol
Data for this project will be stored in CHRC’s REDCap instance, a highly secure and robust web-based research data collection and management system.
Data Integrity: REDCap is managed by CHRC’s Data Systems Analysts ensuring fidelity of database configuration and back-ups. User activities are logged to enable auditing of all data changes.
Each project must have a UD full time faculty member with the User Rights privileges, and they are responsible for ensuring appropriate access/role to study data via the User Rights Module. REDCap employs a robust multi-level security system that enables researchers to easily implement “minimum necessary” data access for their research staff, including specification of data fields that are identifiers. This feature includes “single click” ability to provide completely deidentified (removing all identified data fields and shifting dates) for analysis or other purposes. All users are given individual user IDs and passwords, and their access is restricted on a role-specific basis. Each user must be sponsored by a UD full time faculty member. User activities are logged to enable auditing of all data access.
REDCap Management And Security
Features of REDCap that protect participants’ privacy and data security include:
- Physical Security: CHRC’s REDCap is hosted on virtualized servers that run on UD IT’s VMware Cluster which is located inside UD IT’s Data Center on Chapel St., Newark, DE. Access to the Data Center is restricted to only authorized core personnel may access the facility un-escorted. The data center is monitored 24/7 by onsite operation staff. The REDCap server is subject to the University’s network scanning and is closely monitored for security and performance. The server is backed up nightly using VMware snapshots (by UD IT). Additionally, the database is backed up by CHRC, ensuring that the data can be made available in the event of a system issue. The nightly database backups are transferred each week to a server located in an offsite data center facility (DaSTOR) in Wilmington, DE. Database backups are stored for 3 years.
- Electronic Security: The REDCap server is housed behind the UD firewall with exception rule to allow HTTPS traffic to/from the REDCap server. All web-based data transmissions are encrypted with industry-standard SSL methods.
